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VendoCerta

Plans & licensing

Priced per installation. Never per supplier.

Suppliers never get accounts, so they never appear on an invoice. What you choose is how much of the product your own company runs — and every row of the comparison below is generated from the entitlement catalog the software itself enforces.

VendoCerta

The controlled-vendor product, complete: register, templates, supplier portal, document decisions, ordered approvals, contracts, risk, the owner view and the audit trail.

15of 15 modules available today
  • Supplier register, templates and portal
  • Ordered approvals with role gating
  • Documents, versions and expiry reminders
  • Bank-account change procedure
  • Immutable audit trail
  • Owner view, reports, tasks, calendar, chat
  • AI assistant and the Academy

Best forA company that wants supplier onboarding under control — and provable when somebody asks.

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Most complete today

VendoCerta Plus

Everything above, plus the purchasing side: procurement intake shipping today, automations in preview, and the rest of the operations pack reserved as it is built.

16of 27 modules available today
  • Everything in VendoCerta
  • Procurement intake (shipping)
  • Automations (preview)
  • Workflow builder, RFQ, purchase orders (roadmap)
  • Goods receipt, products, inventory, warehouse (roadmap)
  • Supplier performance and recertification (roadmap)
  • Customer 360 (roadmap)

Best forA company whose purchasing should run through the same controls as its onboarding.

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VendoCerta PRO

Every capability the catalog names, including the ones no other plan can buy as an add-on: multi-company and workforce operations.

16of 37 modules available today
  • Everything in VendoCerta Plus
  • Multi-company (roadmap, never an add-on)
  • Single sign-on (roadmap)
  • Public API and webhooks (roadmap)
  • Audit pack for external auditors (roadmap)
  • Spend intelligence, sales orders (roadmap)
  • Advanced AI agents and executive cockpit (roadmap)

Best forMore than one legal entity, or an installation that has to talk to the rest of your systems.

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There is no public price list, and putting an invented one here would be worse than none. VendoCerta is installed rather than rented, licences are issued per installation, and what a licence costs depends on how many of your own people use it and which modules you turn on. Ask, and you get a figure — not a call to qualify you for one.

How the licence works

A signed file, not a phone-home.

VendoCerta runs on your machine, so its licence is a cryptographically signed file rather than a server it has to reach. The installation can verify it offline, and what the licence says is the only thing that decides what the installation offers.

  • Bound, and verifiable without usSigned with Ed25519 over a canonical form of its own contents, and optionally bound to one organisation and one installation fingerprint. A tampered row does not verify.
  • A plan, plus two explicit exceptionsA licence names a plan, then anything granted beyond it and anything withheld inside it. Both are explicit and both are auditable — which is the difference between a negotiated exception and a special case somebody hard-coded.
  • Grace is read-only, on purposeAfter a licence expires there is a grace window in which the installation stays readable — you can still open and export what you already have — while creating or changing anything through a module is refused until it is active again.
  • Trial and commercial are the same mechanismA trial is an ordinary signed licence with a short validity, never a special case in the code. Development and test licences are refused outright on a production deployment.
app.vendocerta.com/settings/license
The licence screen showing which plan and which modules this installation holds.

The licence screen inside the product: which plan this installation holds, and which modules that plan actually turns on.

Read this before the table

Two columns, because they are two different questions.

Which plan includes a capability, and whether that capability has shipped, are not the same fact — and merging them is how a price list starts to lie.

Shipping

Built, in the product, enforced by the entitlement check. If your plan includes it, you have it.

Preview

Built and usable, but its own description still owes an honesty pass before we will call it finished. Today that is Automations, and only Automations.

Roadmap

Named, tiered and reserved — not built. The product refuses these no matter which plan lists them, so no plan can buy one yet.

This is not a disclaimer bolted onto a marketing page — it is how the software behaves. The entitlement check honours one lifecycle value and one only. A customer on VendoCerta PRO, whose plan names every capability in the catalog, still cannot open a module that has not shipped, and the product says “not yet available” rather than “upgrade your plan”, because the second sentence would be false.

Full comparison

Every capability the catalog names.

Generated from the same data structure the running product reads. A tick means the plan includes it; the status column says whether anybody can use it yet.

Every sellable capability in VendoCerta, which plan includes it, and whether it has shipped yet.
CapabilityVendoCertaVendoCerta PlusVendoCerta PROStatus
Suppliers & onboarding
Supplier portalThe supplier gets one personal, expiring link by e-mail. No account, no password, no seat to pay for — they fill in the form and upload their documents themselves.Shipping
Vendor register & onboardingEvery supplier in one place with a controlled status, a risk level and a named internal owner, plus reusable templates that decide what each kind of supplier has to provide.Shipping
Approvals & compliance
ContractsAgreements held against the supplier they belong to, with their dates and notice periods surfaced in the same queues as everything else.Shipping
Documents & expiryVersioned documents with expiry dates and eight explicit statuses. A replacement never overwrites what came before, and reminders go to the supplier 30, 14, 7 and 1 day out — and after.Shipping
Sequential approvalsApproval paths defined per template. Steps are decided in order, only by somebody holding the right role or assigned directly, and the system refuses to complete while anything mandatory is missing, rejected or out of date.Shipping
Risk, fraud & the record
Fraud & incident controlsThe four-stage bank-account change procedure, anomaly detection, incidents and checks — the controls that stop a redirected payment rather than reporting one.Shipping
Monitoring & anomaliesContinuous watch over supplier records and activity, surfacing what changed and what looks wrong.Shipping
Risk levelsA risk level on every supplier, filterable across the register. Only a level a person has confirmed counts towards the “high risk, confirmed” figure on the owner view.Shipping
Day-to-day work
CalendarEvery expiry, deadline and notice period on one dated view, so nothing depends on somebody remembering it.Shipping
Owner viewOne screen answering “what needs my attention in the business today”, spelled out as a named supplier, a specific deadline and a specific decision. Owner and business administrator only.Shipping
ReportsStanding reports over the register, the documents and the decisions — exportable evidence rather than a screenshot of a screen.Shipping
TasksWork assigned to a person or a role, appearing in their queue with a due date rather than in an e-mail thread.Shipping
Team chatConversation about a supplier that stays attached to the installation, not scattered across inboxes.Shipping
Assistant & learning
AcademyNarrated screen recordings of the real product, built into the installation, plus contextual help behind the question mark on every screen.Shipping
AI assistantAnswers from the manual and from your own data, within your own permissions. When you ask it to act it writes down exactly what it would do and waits — nothing happens until you press the button.Shipping
Advanced AI agentsLonger-running assistant work beyond the single-turn proposals the built-in assistant makes today.——Roadmap
Operations & procurement
Procurement intakeA controlled front door for purchase requests: who asked, for what, against which supplier, and who has to agree before it goes further.—Shipping
AutomationsRules that act on the events the product already records. Shipping as a preview while its own description gets an honesty pass.—Preview
Customer 360The counterpart view on the sell side, for organisations that run both directions through one installation.—Roadmap
Goods receiptRecording what actually arrived against what was ordered.—Roadmap
InventoryStock levels behind the goods you receive.—Roadmap
ProductsA catalogue of what you buy, so a request names an item rather than describing one.—Roadmap
Purchase ordersOrders raised against an approved supplier and an approved request.—Roadmap
RecertificationPeriodic re-checks of an approved supplier, driven on a cycle rather than by somebody noticing.—Roadmap
RFQRequests for quotation issued to suppliers already in the register, with their responses held against the request.—Roadmap
Sales ordersThe sell-side order flow — what turns Customer 360 into a full CRM.——Roadmap
Spend intelligenceAnalysis across suppliers and categories, on top of the purchasing data the Operations pack collects.——Roadmap
Supplier performanceScorecards over time against the suppliers you actually buy from.—Roadmap
WarehouseLocations and movements for installations that hold their own stock.—Roadmap
Workflow builderBuild the approval and routing paths themselves, rather than choosing from what the template editor already offers.—Roadmap
Platform & enterprise
Advanced executive cockpitA deeper board-level view on top of the owner view every plan already includes.——Roadmap
Audit packA packaged export of the evidence an external auditor asks for, assembled from the trail rather than reconstructed by hand.——Roadmap
Multi-companyA second legal entity inside one installation. Enterprise only and never an add-on — it is a structural change, not an incremental one.——Roadmap
Public APIA documented, supported interface for your own systems to read and write.——Roadmap
Single sign-onSign-in through your own identity provider, alongside the mandatory second factor VendoCerta already enforces for privileged roles.——Roadmap
WebhooksOutbound events, so an approval in VendoCerta can start something in your ERP.——Roadmap
Workforce operationsPeople-side operations for larger installations. Enterprise only, with no add-on route.——Roadmap

A grey tick means the plan reserves the capability but it has not shipped. A green tick means it is available today.

Commercial questions

What buyers ask before the first call.

Do we pay per supplier?

No. Suppliers have no accounts to license — they work through a personal, expiring link. Onboarding a hundred more suppliers changes nothing on the commercial side.

Can we buy a single module without moving up a plan?

Sometimes, and the catalog is explicit about which. Most capabilities above the base plan can be granted as a negotiated add-on; a few deliberately cannot — multi-company and workforce operations are VendoCerta PRO only, with no add-on route, because a second legal entity inside one installation is a structural change rather than an incremental one.

Can we switch a module off?

Yes. A licence can withhold a capability that the plan otherwise includes — for a customer who would rather their people did not have it. It is recorded on the licence, like anything else.

What happens if we downgrade?

You are told what would be removed before anything is. The product can list exactly which capabilities a move from one plan to another takes away — because “this would remove eleven screens from every user” is the sentence that should be read before the switch is flipped, not after.

Is there a trial?

A trial licence is an ordinary signed licence with a short validity — the same mechanism, not a crippled build. Ask for one on the demo form and say roughly how long you need.

Tell us the shape of your supplier base.

We will come back with the plan that fits and what it costs — in a message, not a discovery call.

Ask for a quoteSee the product